Grants & Special Projects Administrator


I. TITLE: Grants & Special Projects Administrator




The City of Marion seeks an experienced professional to join its leadership team as Grants and Special Projects Administrator. The position of Grants & Special Projects Administrator is an administrative position and, therefore, has an exempt status. The Grants Administrator will be appointed by the Mayor with consent of the City Council. The Grants Administrator director shall report directly to the Mayor and, generally, to the City Council. The individual selected will identify, define, and develop funding sources to support existing and planned city activities as well as coordinate the development, writing, and submission of grant proposals to third-party entities. The position will strategically align duties and project goals with the city’s mission and strategic priorities. The position is also responsible for communicating the performance of city activities to multiple stakeholders including the citizens of Marion, City Council, government representatives and media.


  • Identifies funding opportunities and new program areas to match the city’s priorities.
  • Collaborates with city partners to maximize funding objectives.
  • Generates revenues for city programs and special projects through timely submission of well-researched, well written and well-documented grant/fund-raising proposals.
  • If required, supervise project-based employees hired by the city for the duration of grant projects.
  • Creates strategic work plans in alignment with the city’s economic development goals.
  • Acts as a liaison on behalf of the city to project funders, media and other stakeholders


  • Research funding opportunities that align with city priorities
  • Prepare proposals and grant applications
  • Work with other city administrators including city clerk on grant budgets and project proposals
  • Facilitate collaboration with external city partners
  • Submit proposals and grant applications
  • Report to city council on project status
  • Serve as a public relations city representative for assigned projects
  • All other related duties assigned by the city.


  • Bachelor’s degree or have worked in a related discipline with a minimum of 5 years of related experience
  • Must have proven track record in grant writing and program development
  • Must possess excellent writing and computer skills (Microsoft Office Word, Access, Powerpoint and Excel), and database management skills.
  • Must have excellent written and verbal communication skills,
  • Must be highly organized with the ability to implement systems and follow-up processes
  • Must be able to effectively work under pressure, use independent judgment and produce a quality work product within tight time constraints
  • Must be proficient in research, interpreting, and analyzing diverse data
  • Must possess the ability to work collaboratively and independently to achieve stated goals
  • Must be able to work independent of constant supervision.
  • Must be able to communicate with large groups of people and with elected officials.

The City of Marion is an equal opportunity employer. The City considers applicants without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

Job Type: Full-time